Office Manager, Global

Copenhagen Infrastructure Service Company (CISC) - a service provider working exclusively for the global fund management company Copenhagen Infrastructure Partners (CIP), is currently looking for an Office Manager to join our office in Mexico City, Mexico.

The role

In this role, you will be responsible for seamlessly managing various aspects of our office, having an integral part in ensuring a safe, efficient, and productive work environment. Your multifaceted responsibilities will encompass a wide range of administrative and operational tasks, facility management, HR coordination, guest reception and event preparation all aimed at supporting the smooth functioning of our office. 

Through your collaborative approach and unwavering attention to detail, you will be an important part of maintaining an environment where employees and visitors feel supported, valued, and fully engaged. By adeptly addressing the diverse and evolving needs of our organization, you will ensure the seamless operation of our office, laying a solid foundation for sustained growth and productivity at every level. 

This position offers a unique opportunity to become an indispensable part of the operational backbone of a company that is a global leader in the renewable energy sector, supporting innovation and shaping a sustainable future. Your efforts will not only uphold our standards of quality but also directly contribute to our mission of transforming the energy landscape worldwide. 

Responsibilities will further consist of: 

• Support HR functions, including onboarding, and ensure HR policies align with global practices and local regulations.
• Take full responsibility for setting up a new independent office, steering the transition, and handling all aspects including coordination with architects, utilities, and IT providers.
• Plan and coordinate equipment procurement, layouts, and office systems to maintain efficiency
• Coordinate visitor access, external events, and site inductions
• Address local stakeholder and legislative matters to ensure compliance with standards
• Handle administrative tasks (filing, copying, printing, scanning, binding, travel, and expenses) and streamline office operations, procedures, and events.

Main Stakeholders

• Global Office Management team
• CISC leadership team in Mexico 

You

We are specifically looking for candidates who have completed a relevant BSc. degree in fields such as Organization or HR, and who bring relevant experience from similar positions. Moreover, you are a highly responsible and structured individual who is thriving in a highly effective and innovative environment.

We look for the following in a candidate:

• Proven experience in facility management, operations coordination, and HR support, with great organizational skills to handle multiple tasks and priorities
• High communication and interpersonal abilities, ensuring productive relationships with internal teams and external contractors.
• Thrive in a diverse environment and excel at handling a variety of tasks.
• Fluent in Spanish & English with a solid knowledge of MS Office.
• Detail-oriented, structured, and thorough, with resilience, a service-minded approach, and a positive can-do attitude

The process

Please apply online as soon as possible as applications will be processed on an ongoing basis. For questions related to the role, please reach out to our Talent Acquisition team at talent@cisc.dk. We do not include CVs and cover letters sent by email. Submit your application with an English cover letter, CV, and resume.

As we continue to improve our candidate experience and diversity and to avoid unconscious bias, please avoid having a photo in your CV. We commit to an inclusive recruitment process and equality for all applicants.

CISC’s commitment to diversity and inclusion

CISC is committed to securing a diverse and inclusive work environment where everyone feels respected and heard. A diverse workforce allows CISC to achieve results through different approaches and solutions to task execution and problem solving. We want all our employees to have equal opportunities for personal growth and career opportunities regardless of age, gender, sexual orientation, disability religion, nationality, and ethnicity.